Who we are and what we do
The Lenox Project is a heritage and ship-building charity based in Deptford, south east London. We aim to build a full-size replica of the Lenox, a wooden ship that was built in and launched from the former Deptford Royal Dockyard in 1678, and to increase awareness of Deptford’s rich maritime heritage. Find out more about the charity here.
Why we collect your personal data
We collect your personal data in order to keep you informed of the work we are doing, and to fulfil our statutory duties when processing donations and Gift Aid claims.
What type of personal data do we collect and why?
Contact information (name and email address): in order to send you an email newsletter to keep you informed of our charity’s work and make you aware of upcoming events.
Names, email addresses and postal addresses of donors: for our accounting records and in order to provide donors’ details to HMRC for Gift Aid claims.
The General Data Protection Regulations require us to state the lawful basis for processing your data.
For our mailing list the lawful basis is consent. Consent is deemed to be given when you sign up to our mailing list (either on paper at an event, via the sign-up form on our website, or by emailing to ask us to be added).
When you make a donation via Paypal, bank transfer or by post, or when you fill in one of our Gift Aid forms our lawful basis for processing is legal obligation.
What happens to this data?
Data for the email newsletter is managed by our online email marketing system (Mailchimp). Details of Mailchimp’s privacy and security policies are available here https://mailchimp.com/legal/privacy/
Data relating to donations is held securely in our accounting records (paper and digital).
Data from Gift Aid declarations is held securely by us in paper form, and supplied to HMRC in digital form to fulfil our statutory duties.
We do not share any data (other than as described above) or sell it to any other organisation.
Unsubscribing from the email newsletter
Every email newsletter includes an unsubscribe link at the bottom – you can unsubscribe by clicking this link.
We retain your contact data for as long as you are subscribed to our newsletter, and if you are a donor, for six years after your last donation, to meet our statutory requirements.
You have the right to access, verify or update your personal information, and to have your personal information deleted from our database on request.
If you are not satisfied with the way we are processing your personal data, you can make a complaint to the information commissioner. For details of how to do this, and for more information about your data protection rights, please visit www.ico.org.uk.
If you wish to find out what data we hold on you (a subject access request), have your data amended or deleted, or have any other questions, please contact us via email at firstname.lastname@example.org or write to us at The Lenox Project, 2A Creekside, London SE84SA.
We will respond to all subject access requests as promptly as possible, and no later than a calendar month after the request is made.